Administrative Executive

<<Key Responsibilities >>

A. General Office Administration

• Manage general office duties, including answering calls and overseeing pantry duties on a rotation basis.

• Coordinate room bookings and prepare event signage.

• Provide administrative support for Annual General Meetings (AGM) and Extraordinary General Meetings (EGM).

B. Ministry Administrative Support

• Translation & Documentation:

  Translate materials between English and Chinese, including Deacon’s meeting notes, sermon PowerPoint slides, and devotional passages.

• Guest Speaker Liaison:

  Coordinate logistics and communication for guest speakers.

• Bulletin Preparation:

  Compile and print the weekly prayer bulletin.

• Event Coordination:

  Oversee administrative preparations for baptism services and church elections, including candidate tracking and logistics management for AGM, EGM, and related ministry events.

• Pastoral Support:

  Provide administrative assistance to one Congregation Pastor and the Christian Education Pastor.

• Other Duties:

  Carry out additional tasks assigned by the Office Manager or requested by the Senior Pastor/Pastors.

<< Requirements & Qualifications>>

• Prior experience in administrative roles preferred.

• Proficiency in office technologies, including Microsoft Office Suite (Word, Excel, PowerPoint, Publisher) and social media platforms.

• Bilingual (English & Chinese) – written and spoken to support translation needs.

• Strong organizational skills with the ability to improve administrative workflows for efficiency.

• Detail-oriented and systematic in handling tasks with thorough follow-through.

• Ability to work independently while being a collaborative team player.

• Good interpersonal and communication skills to coordinate with ministries, volunteers, and staff.

• A positive attitude, willingness to learn, and initiative to contribute to church operations.

<< Work Environment & Culture >>

• Be part of a close-knit team that values service, integrity, and teamwork in a Christian ministry setting.

• Opportunity to serve in a meaningful role that supports the church’s mission and ministry efforts.